A list of our most commonly asked questions, and answers:
Question: What is included at the Aspen Valley Wedding & Events Centre?
The Transparent Tent
a 43000 square foot, 50 x 60 clear roof, and walled, clear span tent complete with polished concrete floors, and ample space for seating, and entertaining 230 guests
gold chiavari chairs and harvest tables for up to 230 guests
Eddison bulb accent lighting
10 LED uplights
Guestbook Signing Table
Bar Table and Water Station
7 foldable tables for sign in table, dj booth, and more
Outdoor Wedding Space
intimate yet enormous wedding space, surrounded by trees in every direction, overlooking the events hall and rolling prairie backdrop
Rustic Arch for wedding altar
seating for up to 230 guests
registry table and chair
A private Bridal Suite that can be used by the bridal/grooms party to get prepared for the big day.
Catering Prep Workshop
indoor catering prep workshop located just steps away from the events halls
Full Service Washrooms
Separate Women’s and Men’s washrooms with running water, & flushing toilets. 5 stalls for the women’s washroom, and 5 urinals and one stall for the men.
Private parking lot able to accommodate 80 vehicles included. Parking attendant available for added fee
tree lined outdoor activity space that can be used for photos, games, and more
Question: Is it possible to book a two day event on consecutive days?
We normally do not allow for two day booking to be held on concurring days, so a Friday and Sunday, or Sunday and Friday/Saturday would be the most common way to book a 2 day. However, in the event of an opening remaining within 90 days of your event, consecutive days on the weekend (friday/saturday and saturday/sunday) can also be booked. Our helpful facility manager will be able to coordinate with you.
Question: Do we need a liquor license?
Answer: Yes. Liquor Licenses are easy to obtain, and can be arranged for quickly and easily at aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events
Question: Do we need a licensed bartender?
Answer: Yes, and we can help arrange for that service for you.
Question: Do we need to get insurance for our event?
Answer: Yes, and Event Liability insurance policy is required, which we are happy to help facilitate the arrangement of.
Question: Is there a deposit due?
Answer: Yes, a 20% deposit is due at the time of booking your event, and deducted from the balance owing. A refundable damage deposit of $2,000 is due 60 days before your event.
Question: Is there a way to hold a date without booking it?
Answer: If you are interested in booking a date with the Aspen Valley Wedding & Events Centre, we are able to hold your date for up to 1 week at no charge. If after one week, you have not confirmed your date and paid the deposit, the date(s) will be made available to the public
Question: When would we be able to tour the venue?
Answer: Tours can be arranged by contacting Maya, our facility manager at firstname.lastname@example.org