A list of our most commonly asked questions, and answers:
Question: What is included at the Aspen Valley Wedding & Events Centre?
Answer: A lot, including everything here below
The Transparent Tent
A 3,250 square foot, 50 x 65 clear roof (with a couple of solid sections for shade), and walled, clear span tent complete with polished concrete floors, power, and ample space for seating, and entertaining 230 guests, 230 Gold Chiavari Chairs with Padded Cushions, 23 42″ x 8′ custom built harvest tables, Podium, Eddison bulb accent lighting, 2 3′ x 9′ custom built tables, 2 5′ long bar tables, our ever growing collection of decorations
Outdoor Wedding Space
intimate yet enormous wedding space, surrounded by trees in every direction, overlooking the events hall and rolling prairie backdrop, Rustic Arch for wedding altar, seating for up to 230 guests, signing table and chair
A private Bridal Suite that can be used by the bridal/grooms party to get prepared for the big day.
The Bridal Suite features 5 dressing stations, and is air conditioned for your comfort.
Catering Prep Workshop
An indoor catering prep workshop connected to the events halls with steel tables, full size fridge and chest freezer
Full Service Washrooms
Separate Women’s and Men’s washrooms with running water, & flushing toilets. 4 stalls for the women’s washroom, and 3 urinals and one stall for the men. Men’s and women’s washrooms feature 1 wheelchair accessible stall.
Private parking lot able to accommodate 80 vehicles included. We also assist in ensuring that guests are able to park safely, and maintain driving aisles for safe entry and exiting the parking lot.
Tree lined outdoor activity space that can be used for photos, games, and more
This is probably what sets Aspen Valley apart from everyone else -our amazing staff. Here to support you through the entire event, all of our packages includes on site, Aspen Valley staff (1 host, and a minimum of 2 cleaning staff), and security (a minimum of 1 security guard). Additional staff can always be requested.
Question: Is it possible to book a two day event on consecutive days?
Simply, and shortly –yes.
Question: Do we need a liquor license?
Answer: Yes. Liquor Licenses are easy to obtain, and can be arranged for quickly and easily at aglc.ca/liquor/liquor-licences/applying-licence/liquor-licences-private-special-events
Question: Do we need a licensed bartender?
Answer: Yes, and we can help arrange for that service for you.
Question: Do we need to get insurance for our event?
Answer: Yes, and Event Liability insurance policy is required, which we are happy to help facilitate the arrangement of. Here is a link to our preferred vendor for Event Insurance where you can have a policy set up in as little as 5 minutes: Apollo | Aspen Valley Events | Special Events (apollocover.com)
Question: Is there a deposit due?
Answer: Yes, a 20% deposit is due at the time of booking your event, and deducted from the balance owing. A refundable damage deposit of $2,000 is due 30 days before your event.
Question: Is the midnight end time negotiable?
Answer: No, all events at Aspen Valley have a scheduled end time of no later than midnight
Question: Is there a way to hold a date without booking it?
Answer: If you are interested in booking a date with the Aspen Valley Wedding & Events Centre, we are able to hold your date for up to 1 week at no charge. If after one week, you have not confirmed your date and paid the deposit, the date(s) will be made available to the public
Question: When would we be able to tour the venue?
Answer: Tours can be arranged by contacting Maya, our Sales Manager at firstname.lastname@example.org